If you’re creating a large document, such as a thesis or business report, it could contain many abbreviations. And if so, you may want to add a list of abbreviations to help the reader. But how does a list of abbreviations work? And how do you create one in Microsoft Word? Let’s find out.
When introducing an abbreviation in writing, you will usually need to define it first. But in a longer document, you may use quite a lot of abbreviations. And they may be scattered throughout your writing.
In cases like this, a list of abbreviations can work as a reference point for your reader, meaning they can look up any abbreviation in one place rather than having to find where it was introduced. Typically, this list will:
If you are using one, you may also want to check your style guide for advice on defining abbreviations and how to list them.
You can create a list of abbreviations manually by going through your work and noting each one down, then adding them all to a list at the start of your document. However, you can also use a combination of Microsoft Word and Excel to quickly generate a list of abbreviations.
The first step is to find all the abbreviations in your document. To do this:
Subscribe to our newsletter and get writing tips from our editors straight to your inbox.
This will then select all strings of capital letters and numbers in the document, which should include all acronyms and initialisms. Once you have done this, you can use Ctrl + C to copy them.
To then create your list, you will need a helping hand from Excel:
You will then have a list of abbreviations and definitions ready to go!
If you want anyone to check whether you have used abbreviations correctly in your writing, we have expert proofreaders and editors available 24/7. We also offer dedicated academic and business proofreading services. Why not submit a document today and find out how we could help you?
Δ
3-minute read
Google Docs is a powerful collaborative tool, and mastering its features can significantly enhance your...
2-minute read
If you’re writing about health issues, you might need to reference the Centers for Disease...
5-minute read
Introduction If you’re involved with ecommerce, you’re likely familiar with the often painstaking process of...
Are you interested in learning more about the role of a content editor and the...
4-minute read
Proofreading is important to ensure your writing is clear and concise for your readers. Whether...
Creating presentations can be time-consuming and frustrating. Trying to construct a visually appealing and informative...