• 5-minute read
• 30th July 2025

How To Write With Objectivity

Whether you are preparing a business report or constructing an academic essay, maintaining an objective approach is essential. 

Objective writing emphasizes facts and evidence to minimize the influence of personal bias or unsupported opinions. By prioritizing analysis and substantiated claims, you establish authority and foster trust among your readers. 

This guide examines key strategies for objective writing, including the nuanced use of first-person pronouns and practical approaches for developing authoritative, well-balanced documents.

What Is Objective Writing?

Objective writing is defined by its reliance on facts and balanced discussion, rather than on emotional or subjective language. This approach is required in both academic and business settings as it enhances persuasiveness and strengthens your argument.

The most effective objective writing uses third-person constructions, rigorous citation of reputable sources, and the inclusion of multiple, relevant perspectives. Emotive language and subjective assertions are avoided, and a formal tone is consistently maintained throughout the text.

The Use of the First Person in Formal Writing

Although the traditional approach to professional writing discourages first-person pronouns, there are scenarios in which their use is both acceptable and advisable. 

Eliminating first-person language entirely can sometimes result in awkward or ambiguous sentences, especially when passive voice is used excessively. For instance, the phrase “the main arguments will be outlined” is more direct than “I will outline the main arguments,” but in some contexts, passive constructions can obscure meaning or agency.

Increasingly, academic and professional standards recognize the value of first-person pronouns in enhancing clarity. When describing your research methods or differentiating your findings from existing literature, the first person may be the obvious choice to improve readability. 

For example, the statement “We randomly selected 30 participants for the study” is less cumbersome than its passive counterpart. Likewise, describing your specific interest in a topic may be most effective when presented in the first person.

When considering whether to use first person, consult your institution’s or organization’s guidelines. Many academic contexts permit first-person language in the introduction or discussion sections, provided it does not dominate the narrative. 

Being aware of the mistakes to avoid in academic writing and understanding how to find and correct passive voice can help you make informed decisions.

1. Support Claims With Evidence and Citation

The foundation of objective writing is careful research and thorough citation. 

• Begin by developing a comprehensive understanding of your topic, and then substantiate each claim with reliable, unbiased evidence. Whenever possible, cite up-to-date and authoritative sources to strengthen your credibility. 

Assess all sources for potential bias before integrating them into your work. Academic and professional writers frequently use referencing and citation resources to maintain consistency and rigor in their documentation.

2. Present Balanced Arguments

An objective tone demands that you acknowledge more than one side of an issue. Providing a range of perspectives and weighing counterarguments thoughtfully demonstrates both critical thinking and thorough research. 

In academic writing, engaging with alternative viewpoints strengthens your own argument. In business analysis, recognizing different interests or stakeholder concerns provides valuable context. Focus on the perspectives most relevant to your audience and topic; there is no requirement to address every possible view.

3. Avoid Subjectivity and Emotive Language

Objectivity is compromised by emotionally charged or subjective language, which can introduce unintended bias. Instead of describing a solution as “brilliantly clever” or a problem as “terrible,” adopt neutral descriptors and prioritize evidence over opinion. 

For instance, stating “Smith (2020) proposes a solution to this problem” is more objective and allows readers to evaluate the merits of the research for themselves. 

Writers working in academic contexts need to be especially attentive to avoiding biased language in their writing.

4. Maintain a Formal and Consistent Style

A formal style enhances objectivity in writing by minimizing the prominence of the writer’s personal voice. 

Use standard grammar and spelling throughout your work. Avoid contractions – use “cannot” instead of “can’t.” 

Steer clear of informal language, such as slang and colloquialisms. Employ precise technical or industry terminology where appropriate. Writers who seek to improve consistency in their writing may wish to consider the benefits of creating a professional content style guide.

The Importance of Proofreading

Errors in grammar, spelling, or citations can undermine the credibility of your work and detract from its objective tone. Before you submit any formal document, review it carefully for mistakes. Ensure your argument remains balanced and your tone formal. 

Consider seeking feedback from a peer or making use of Proofed’s online proofreading services to achieve a polished final product.

Frequently Asked Questions

Is it permissible to use “I” or “we” in a research paper or report?
Yes. The use of first-person language is accepted in many contexts, particularly when it improves clarity or meets the requirements of your organization’s style guide.

How can I avoid relying on first-person constructions?
When possible, use passive or third-person phrasing. However, ensure your sentences remain clear and natural. Overuse of passive voice can result in ambiguity or a loss of agency.

Does maintaining objectivity require avoiding all opinion?
No. In business and academic writing, it is often necessary to present recommendations or analysis. Objectivity is achieved by supporting your perspective with evidence and presenting your analysis in a balanced, reasoned manner.