If your content team publishes at a steady, predictable volume, you’ve probably outgrown pay-per-job editing. You need a managed editorial service that can flex for planned peaks and still give your finance team a clear number to plan for each month.
That’s the design of Proofed’s Pro Plan. It combines an editing retainer with a curated team and a dedicated service delivery manager, so you get continuity instead of a string of one-off transactions.
This guide walks through what the Pro Plan includes and how the retainer and credit model works, as well as how that model aligns with Proofed’s other editing plans.
The Pro Plan is Proofed’s managed editing service for teams with predictable content volumes.Â
It starts at $2,100 per month for an allocation of about 30,000 words of editing, which includes a management fee starting at $100 a month. From there, pricing scales with volume. A flat monthly retainer means you know exactly what your bill will be without tracking usage month to month.
The plan has a 12-month minimum term – a commitment that supports a stable editorial relationship. Each account includes a curated editorial team matched to your content and industry, plus a dedicated service delivery manager who oversees quality. Your editors learn your style guide and terminology, and your service delivery manager provides a clear route for feedback. If your workflow relies on a proprietary content portal or a defined review sequence, Pro’s tailored service-level agreements can account for those details.
If your volume shifts from month to month, Proofed’s Flex Plan offers the same managed team with more flexible billing. If you only need occasional editing, the On Demand Plan may be a better fit.Â
Pro billing has two parts. Each month, you pay:
The Pro Plan uses a monthly retainer. You agree on a baseline allocation of editorial work, and Proofed bills that monthly amount in advance.Â
At the entry level, that’s a $2,000 retainer for about 30,000 words (or 20 hours) of editing, plus the $100 management fee – $2,100 in total. A team producing around 80,000 words a month would pay a larger retainer, closer to $4,500, for a total of about $4,600.
If you use less than your monthly allocation, the difference carries forward as credit toward later months instead of disappearing. If your monthly volume goes over the retainer, Proofed bills the first portion at your standard rate, and anything beyond that carries a modest premium. Your agreed terms set the exact thresholds, so it’s worth testing busy-month scenarios against your budget before you sign.
Term-based discounts apply to longer commitments, and volume-based discounts can apply too.Â
With Pro, the same editorial team works on your content every time. They already know your style and your rules, so you’re not re-explaining the basics with every order. Here’s what you get:
Which of these matters most will vary from team to team. What stays constant is the guarantee itself: a team that already knows your content, held to delivery commitments you can check rather than take on faith.
Pro begins with white-glove onboarding, where we work with you to understand your content program and define a workflow before regular volume starts.
The process starts with a 30-day pilot, giving your team and Proofed a chance to test the fit and refine your style guide. If you already have a solid guide, we’ll learn it. If your guidance has gaps, the pilot will bring those gaps to the surface and document them before volume ramps up.
From there, we build your editorial team and train it on your requirements. Your service delivery manager sets expectations for turnaround times and escalation paths, and if your account needs API integration, that technical setup occurs in this phase.
This process takes time as our editors become familiar with your content and guidelines. Your first few submissions often reveal preferences that no style guide captures – such as how you handle product names or when certain content needs legal review – and your feedback on that early work sets the standard for everything that follows.
The Pro Plan fits teams with consistent, high-volume editorial output – from around 30,000 words per month upward – particularly when that work will continue across a 12-month term. It suits a content operation that values a retained team and predictable billing.
It can be a strong fit if your work involves several client style guides or a platform that needs API connection. It also suits teams that want reporting on usage and performance without building that reporting from separate vendor invoices.
The plan may be less suitable for a team whose volume rises and falls sharply without a dependable baseline. Credit rollover helps with ordinary variation, but a retainer still works best when the underlying need is foreseeable. A short campaign or a handful of annual reports may call for a different plan.
Here’s how Pro compares to Proofed’s other plans:
Flex offers the same curated team and account support with less commitment, while On Demand suits work that hasn’t reached a managed-plan volume. Pro is the right choice once editing has become a regular part of how your team works and not a one-off project.
Pro suits teams with steady, ongoing editing needs. You’ll have the same people working on your content every time and one predictable number on your invoice.
If that sounds like where you are, take a look at Proofed’s pricing page and schedule a call. We can talk through your volume and style guide needs and find the right retainer for your team.
The Pro Plan is Proofed’s managed editorial service for regular, high-volume work. You commit to a monthly editing retainer, billed in advance, starting at about 30,000 words (or 20 hours) for $2,100 a month and scaling up with your volume. Proofed assigns a curated editorial team and a dedicated service delivery manager, then adapts the workflow to your style guides and platforms. The plan has a 12-month minimum term.
Unused Pro Plan allocation becomes credit that you can use in later months. Proofed applies that credit on a last-in, first-out basis, so we apply the most recently issued credit first.
The Pro Plan uses a monthly retainer and has a 12-month minimum term. It includes Pro-exclusive options such as API integration support and custom turnaround times. The Flex Plan provides a managed team without a monthly retainer and has a six-month minimum term. Flex is usually a better fit where monthly volume varies substantially.
White-glove onboarding is a managed setup process for the Pro Plan. Proofed begins with a pilot, then builds and trains an editor team around your style guidance and workflow. Your service delivery manager coordinates this work and prepares the team before regular volume begins.
Yes. If your volume changes significantly, talk to your service delivery manager. They’ll review your usage with you and help you move to a retainer level and service scope that fits your changing needs.
Want to save time on your content editing?
Δ
We use cookies to give you the best possible experience with Proofed. Some are essential for this site to function; others help us understand how you use the site, so we can improve it. We may also use cookies for targeting purposes.