A simple \u2018thank you\u2019 can go a long way in this world. A courteous note after a job interview, for instance, could help you secure the position. But a thank you letter can also be a simple way of letting a friend or family member know you appreciate them, which is just as important!\r\n\r\nWhat goes into a good thank you letter or note, though? We have a few tips:\r\n\r\n \tMake sure to write your thank you note promptly.\r\n \tPick a suitable format: email is fine for most cases, but you might want to send a note on paper for a more personal touch.\r\n \tSay \u2018thank you\u2019 immediately after the salutation, followed by a short explanation of why you\u2019re thanking the recipient.\r\n \tTailor your note\u2019s content and tone to fit the recipient.\r\n \tProofread your thank you note carefully before sending it!\r\n\r\nCheck out the guide below for more on how to write a great thank you note.\r\n1. Write It Promptly\r\nIf someone has done you a favour, it is best to send a letter or note as soon as possible afterwards (otherwise it might seem like you forgot). This is especially important in a business or professional context.\r\n\r\nAfter a job interview, for instance, sending a \u2018thank you\u2019 email within 24 hours will help the hiring manager remember you when they make a decision.\r\n2. Picking a Format: Email or Paper?\r\nA traditional thank you letter on paper (or in a card) is still a good idea if:\r\n\r\n \tThe recipient is quite old-fashioned or formal (e.g. an elderly family member you don\u2019t know very well and who may not be online very often).\r\n \tYou want to show you\u2019ve made an extra effort to send a handwritten note.\r\n\r\nHowever, email is now standard in business contexts. And email is much quicker if you need to send a thank you promptly!\r\n3. What to Include in a Thank You Note\r\nThe exact content of a thank you note will depend on the situation. However, most thank you letters or notes will include a few basic components:\r\n\r\n \tA greeting or salutation that reflects how well you know the recipient.\r\n \tAn opening line in which you thank the recipient. Don\u2019t wait until the end to say \u2018thank you\u2019 \u2013 if you do, the recipient might not even see it!\r\n \tA more detailed explanation or why you\u2019re thinking them.\r\n \tA final thank you and a sign off or valediction.\r\n\r\nThis doesn\u2019t have to be very long, either! In fact, a short thank you \u2013 assuming it is sincere \u2013 will often have more impact than a very long one.\r\n4. Tailoring Your Note to the Recipient\r\nA good thank you note should feel personal. As such, you should tailor the tone of the note to the recipient and the situation.\r\n\r\nThis comes down to your relationship with the recipient, so think about this while composing your note. Relevant factors include:\r\n\r\n \tThe overall tone (e.g. a note to a friend may be quite jokey, but a note to an employer or an authority figure would usually be more formal).\r\n \tWhich salutation (greeting) and valediction (sign off) you use.\r\n \tWhether you include any extra information (e.g. you could include some personal news in a note to a friend, but not one for a potential employer).\r\n\r\nAnd if you\u2019re sending more than one thank you note (e.g. if you\u2019ve had multiple job interviews), tailor each one to the recipient. Sending the same template thank you email to multiple recipients may sound insincere.\r\n5. Proofread Your Thank You Letter Carefully!\r\nFinally, errors in a thank you letter or note could make your gratitude seem insincere, so don\u2019t forget to check your letter for typos before sending it! Alternatively, to be extra sure your thank you letter is error free, you could have it proofread by the professionals! Just let us know how we can help.